COUNCIL ORGANIZATIONAL MEETING AGENDA

Meeting #:
Date:
Time:
-
Location:
Council Chambers
262075 Rocky View Point
Rocky View County, AB T4A 0X2

A.
CALL MEETING TO ORDER
 

The Chief Administrative Officer calls the meeting to order and presides over the Organizational Meeting until the Reeve is elected and sworn into office.

B.
VOTING PROCEDURES
 

Elections of the Reeve and Deputy Reeve are conducted in accordance with the procedure established in section 17 of Procedure Bylaw C-7907-2019. All ballots for elections are destroyed at the conclusion of the Organizational Meeting.

Appointments or elections of members at large are conducted in accordance with the procedure established in section 18 of Procedure Bylaw C-7907-2019. All ballots for elections are destroyed at the conclusion of the Organizational Meeting.

C.
APPOINTMENT OF SCRUTINEERS
 

The Chief Administrative Officer appointments two scrutineers to tally ballots for elections held at the Organizational Meeting.

D.
ELECTION OF THE REEVE
 

Municipal Government Act – Section 150(2)

Procedure Bylaw C-7907-2019 – Section 17

The Chief Administrative Officer calls for nominations for Reeve three times, and the Reeve is sworn in once elected and presides over the remainder of the Organizational Meeting.

E.
ELECTION OF THE DEPUTY REEVE
 

Municipal Government Act – Section 152(1)

Procedure Bylaw C-7907-2019 – Section 17

The Reeve assumes the Chair and calls for nominations for Deputy Reeve three times, and the Deputy Reeve is sworn in once elected.

F.
ESTABLISH 2021 COUNCIL AND COMMITTEE MEETING DATES
This item has attachments. 

1.F - Establish 2021 Council and Committe Meeting Dates.pdf
2.F - Attachment A - Proposed 2021 Council and Committee Meeting Calendar.pdf
3.F - Attachment B - Estimated Costs of Afternoon or Evening Meetings.pdf

Boards and Committees Bylaw C-7840-2018 – Section 31

Procedure Bylaw C-7907-2019 – Section 14

G.
APPOINTMENT OF INTERNAL BOARDS AND COMMITTEES
 

*Clerk's Note: Administration recommends that Council move into a closed session under section 17 of the Freedom of Information and Protection of Privacy Act if Council wishes to discuss the personal information contained in the member at large applications.

1.
Municipal Planning Commission
This item has attachments. 

1.G-1 - Municipal Planning Commission Summary.pdf

Municipal Planning Commission Bylaw C-7967-2019

a) The Reeve calls for the nomination of up to nine Councillors for a term determined by Council 

b) The Reeve calls for the nomination of the Chair for a one year term

c) The Reeve calls for the nomination of the Vice Chair for a one year term

2.
Recreation Governance Committee
This item has attachments. 

1.G-2 - Recreation Governance Committee Summary.pdf

Recreation Governance Committee Terms of Reference

a) The Reeve calls for the nomination of the Chair for a one year term

b) The Reeve calls for the nomination of the Vice Chair for a one year term

3.
Agricultural Service Board
This item has attachments. 

1.G-3 - Agricultural Service Board Summary.pdf

Agricultural Service Board Terms of Reference

*Section 15(3)(a) of the Procedure Bylaw provides that Council must appoint the Chair from its members.

a) The Reeve calls for the nomination of three Councillors for a one year term

b) The Reeve calls for the nomination of the Chair for a one year term*

c) The Reeve calls for the nomination of one member at large from west of Highway 2 for a three year term

Applicant:     Tricia Fehr

4.
Family and Community Support Services Board
This item has attachments. 

1.G-4 - Family and Community Support Services Board Summary.pdf

Family and Community Support Services Board Bylaw C-7387-2014

a) The Reeve calls for the nomination of two Councillors for a one year term

b) The Reeve calls for the nomination of one member at large for a two year term

Applicants:      Barbra Millar

                      Debbie Maclean

                      Jung-Suk Ryu

5.
Assessment Review Boards
This item has attachments. 

1.G-5 - Assessment Review Board Summary.pdf

Assessment Review Boards Bylaw C-7778-2018

*Section 15(3)(a) of the Procedure Bylaw provides that Council must appoint the Chair and Vice Chair from its members.

a) The Reeve calls for the nomination of one Councillor for a one year term

b) The Reeve calls for the nomination of the Chair for a one year term*

c) The Reeve calls for the nomination of the Vice Chair for a one year term*

*Clerk's Note: Councillor Gautreau was appointed to the Assessment Review Board at the June 23, 2020 Council meeting. This appointment is expiring but is not required to be filled by Council. Councillor Kissel was also appointed to the Assessment Review Board at the September 1, 2020 Council meeting. This appointment expires at the October 2021 organizational meeting.

6.
Subdivision and Development Appeal Board and Enforcement Appeal Committee
This item has attachments. 

1.G-6 - Subdivision and Development Appeal Board Summary.pdf
2.G-6 - Enforcement Appeal Committee Summary.pdf

Appeal and Review Panels Bylaw C-7717-2017

*Section 15(3)(a) of the Procedure Bylaw provides that Council must appoint the Chair from its members.

a) The Reeve calls for the nomination of one Councillor for a one year term

b) The Reeve calls for the nomination of the Chair for a one year term*

 

7.
Bragg Creek FireSmart Committee
This item has attachments. 

1.G-7 - Bragg Creek FireSmart Committee Summary.pdf

Bragg Creek FireSmart Committee Terms of Reference

a) The Reeve calls for the nomination of one Councillor for a one year term

H.
APPOINTMENT OF EXTERNAL BOARDS AND COMMITTEES
 

1.
Calgary Metropolitan Region Board
This item has attachments. 

1.H-1 - Calgary Metropolitan Regional Board Summary.pdf

Municipal Government Act, Section 708.04

Calgary Metropolitan Region Board Regulation, Section 2

a) The Reeve calls for the nomination of one Councillor for a one year term

b) The Reeve calls for the nomination of one alternate Councillor for a one year term

2.
Spray Lake Sawmills Recreation Park Society
This item has attachments. 

1.H-2 - Spray Lake Sawmills Recreation Park Society Board of Directors Summary.pdf

Spray Lake Sawmills Recreation Park Society Special Resolutions

a) The Reeve calls for the nomination of one Councillor for a one year term

3.
Cochrane Ag Lands Advisory Committee
This item has attachments. 

1.H-3 - Cochrane Ag Lands Advisory Summary.pdf

Cochrane Ag Lands Advisory Committee Terms of Reference

a) The Reeve calls for the nomination of two Councillors for a one year term

4.
Cochrane Intermunicipal Committee
This item has attachments. 

1.H-4 - Intermunicipal Committees Summary.pdf

Intermunicipal Committee Terms of Reference

a) The Reeve calls for the nomination of two Councillors for a one year term

5.
M.D. of Big Horn Review Committee
 

M.D. of Bighorn IDP Joint Terms of Reference 

a) The Reeve calls for the nomination of one Councillor for a one year term

*Clerk's Note: Administration recommends that this appointment remain vacant as the committee's mandate has been fulfilled and the terms of reference are proposed to be rescinded at October 27, 2020 regular Council meeting. 

6.
Mountain View County Review Committee
 

Mountain View County IDP Joint Terms of Reference

a) The Reeve calls for the nomination of one Councillor for a one year term

*Clerk's Note: Administration recommends that this appointment remain vacant as the committee's mandate has been fulfilled and the terms of reference are proposed to be rescinded at October 27, 2020 regular Council meeting.

I.
ADJOURN THE MEETING
 

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